It Pays To Plan

You deserve some Rewards for all your hard work organizing group fun at ACE!

Every month, this web page will list the winners of ACE’s Adventure Planner Rewards Program and showcase some irresistible specials only available to you. It’s our way of saying thank you for all your hard work and loyalty.

You will have a chance to win activities, food, ACE gifts, discounts and all sorts of fun things to make your time in the great outdoors more fun. It’s your job to check back each month to see if you are a BIG winner and to take advantage of the monthly Seasonal Savers.

As an Adventure Planner, when you book a trip in 2010, you will be automatically entered into our grand prize drawing for a West Virginia adventure dream weekend. It will be awarded on Jan. 1, 2011. Don’t be shy, get that trip together… you could be our first grand prize winner!

Trip includes:

• Rafting for 2 on the Lower Gauley
• Half-day Zip-Line Canopy Tour for 2
• Breakfast, lunch and dinner the day of your raft trip
• Breakfast included the day of your Canopy Tour
• Two-night stay in an ACE Cabin Tent
• Relaxing night under the stars

Prize valid Gauley Season 2011.

September, 2010

Emily G. #10589700

Congratulations, Emily. Fall at ACE means the beautiful colors of the foliage and Gauley Season. You have won a guided ATV tour for two that tours our 1,500-acre resort. You will hit the trails and get to see all of the magical colors up close and in person. Bring your camera because there will be some amazing photo ops.

September, 2010

The Gauley Season chill is in the air and you have won a great ACE Adventure Resort fleece jacket because at ACE we believe looking good and feeling good go hand in hand.

• Matt R. #8389530
• Paula A. #9287170
• Kevin D. #9294980
• Robin B. #10318970
• Robert D. #1579780
• David N. #623090

September, 2010

On the Gauley Camp Package, be the first to catch the wave – and all the whitewater on the Gauley River. From the adrenaline-pumping Upper Gauley to the roller-coaster wave trains of the Lower Gauely, the choice is yours.

• Upper or Lower Gauley Raft Trip (#115 or #116)
• Hearty Breakfast, Grilled Lunch and Dinner Buffet the Day of Your Raft Trip
• 2 Nights Complimentary Camping at ACE’s Mountain Top Campground

FRI: $195 SAT: $225 SUN: $205 MON: $170
Features ACE’s 16’ traditional raft, seating 8+ guests.

Don’t tell anyone, but we are going to make this deal even sweeter. Book before 9/30/2010 and get an extra $20 off per person. Unbeatable savings for our valued ACE guests. Use PROMO CODE: AP09.

To redeem this offer, simply provide your customer number located on the back of your ACE Calendar. Must make reservations by 9/30/10.

Get Started

1. Make Your Plans!

Print out the Adventure Planner Worksheet and gather the info on your group. The Planner Worksheet will help you get all of your group details organized so you know what activities work best for all of you. The Confiimation Booklet is another good tool to help you.

• Group Size / Ages
• Do you have a per person budget in mind
• When do you want to come (date range + number of activities)
• Lodging needs
• Dining needs

2. Contact Your ACE Adventure Consultant

Once you have all the details about your group and know what you want to do, give us a call and we'll walk you through the reservation process. Our friendly ACE Reservation Experts will help you:

• Check availability for dates;
• Develop your itinerary;
• Book your trip;
• Download Tax Exempt Form (for non-profit groups only);
• Download Confirmation Booklet (will answer most questions);
• Make your deposit (required within 10 days upon making reservation);
• Review your electronic confirmation (double check all date and times);
• Non-profit groups send us a copy of your “Tax Exempt Form” back to ACE (please write your confirmation number on the top when you fax this sheet back to ACE 1-304-469-3053).

3. Prepare Group Member Packets (make copies for each participant)

Once your reservation and deposit are complete, you will want to get all the information to all of the adventure participants in your group. Download the Roster Sheet to help you keep track of everyone. We recommend you put together an Adventure Packet for every group member to make sure you all arrive at ACE with proper paperwork, attire, etc. Group Member Adventure Packets should include:

• The Adventure Itinerary (call or email ACE for updated version);
• Any applicable Downloads or Waivers such as: General Waiver (18 an older participants can fill out a waiver(s) upon arrival or on online – you must know your reservation and customer number to do so); Lake Waiver; Horseback Waiver.

4. Make sure all payments are made.

Make sure you arrive at ACE with no stress. Collect monies from group members and ensure no last minute stress.

• First payment (deposit due 10 days after reservation);
• Final Payment (30 days prior to arrival);

Note – if booked with in 30 days – full balance is required with reservation.

5. Final Trip Preparations

Before you head to ACE Adventure Resort, do one final check to make sure everything is ready.

• Confirm your reservation;
• Collect all waivers and make sure they are signed;
• Confirm travel plans (maps / directions / contacts / schedule / check-in / arriving times);
• Have a great time!

Group Specials

Military, Firefighters, Police, College Student, Government

Public Servant 10% Discount Program

From rewarding those that serve us to helping meet the budgets of college students who are hard at work becoming the future of our country, ACE strives to provide getaways at reasonable prices for these individuals deserving of a great vacation!

ACE Adventure Resort’s 1,500-acre private retreat is an oasis in the mountains of “Wild and Wonderful” West Virginia, offering 2 and 3-day getaways at a reasonable price and close to home.

Discount available on: Eligible activities (excluding horseback riding)

More Friends, More Fun

The Bring More, Save More Special Discount

We have a DEAL to encourage camaraderie – the more friends you can pack into the car to make the trek to West Virginia, the more everyone will save. What can we say? We’re suckers for a good time!

• 12-24 Friends: Save $10 per person, Saturday Save $5
• 25-39 Friends: Save $15 per person, Saturday Save $10
• 40+ Friends: Save $20 per person, Saturday Save $15

Discount available on eligible activities (excluding horseback riding)

Non Profit Specials and Deals

Boy Scouts, Girl Scouts, Churches, Schools and Organizations are a large part of what we do here at ACE! Give us a call to receive special Non-Profit pricing.

Downloads

Downloads

Need more forms for your group? Download any of the following by clicking on the links below:

ACE-Conf-Bk-09.pdf - Find out all things ACE. How to get here, what to bring, you name it, this download has it.

Adventure Planner Worksheet - Make planning your group trip easy.

Adventure Planner Roster - Here's a great sign-up sheet so you know who is coming on your trip.

General ACE Waiver - All group members who are under 18 years old will need a parent or guardian's signature. Make sure you arrive at ACE with minors' forms completely filled out).

Horseback Waiver - ACE Adventure Resort has a horseback tour specific form. If you are traveling with any minors that will need parent or guardian signatures, make sure they get this form.

ACE Lake - ACE Adventure Resort has an incredible lake waterpark located in the heart of our Resort Complex. Make sure any minors traveling without a parent or guardian also brings a Lake Waiver so they can enjoy activities like the Blob!

Games for the Road - We know that packing a bunch of peole together in the car can be a [mildly] stressful affair. Download our Road Games and make your journey to ACE just as special and memorable as the time you spend doing our adventure activities.