Group Planners

The Key to Our Success… YOU! Every year, several thousand special people take on the task of planning a vacation with ACE for family, friends or coworkers. We know what kind of dedication it takes to organize a group, and we thank you.

To show our appreciation and to make your mission as an Adventure Planner easier, we have developed this web page just for you.

There are all kinds of great resources and tools from sign-up sheets to games you can play on your drive to ACE. If you find we are missing a critical element, please don’t hesitate to contact us. After all, this is a work in progress, and we need your input.



Make Your Plans!

group-planners Print out the Adventure Planner Worksheet and gather the info on your group. The Planner Worksheet will help you get all of your group details organized so you know what activities work best for all of you. The Conformation Booklet is another good tool to help you.

Group size, ages, do you have a per person budget in mind, when do you want to come (date range + number of activities), lodging needs, dining needs...

Contact Your ACE Adventure Consultant

Once you have all the details about your group and know what you want to do, give us a call and we'll walk you through the reservation process. Our friendly ACE Reservation Experts will help you:
  • Check availability for dates;
  • Develop your itinerary;
  • Book your trip;
  • Download Tax Exempt Form (for non-profit groups only);
  • Download Confirmation Booklet (will answer most questions);
  • Make your deposit (required within 10 days upon making reservation);
  • Review your electronic confirmation (double check all date and times);
  • Non-profit groups send us a copy of your “Tax Exempt Form” back to ACE (please write your confirmation number on the top when you fax this sheet back to ACE 1-304-469-3053).

Prepare Group Member Packets (make copies for each participant)

Once your reservation and deposit are complete, you will want to get all the information to all of the adventure participants in your group. Download the Roster Sheet to help you keep track of everyone. We recommend you put together an Adventure Packet for every group member to make sure you all arrive at ACE with proper paperwork, attire, etc. Group Member Adventure Packets should include:
  • The Adventure Itinerary (call or email ACE for updated version);
  • Any applicable Downloads or Waivers such as:
  1. General Waiver (18 an older participants can fill out a waiver(s) upon arrival or on online – you must know your reservation and customer number to do so);
  2. Lake Waiver;
  3. Horseback Waiver.

Make sure all payments are made.

Make sure you arrive at ACE with no stress. Collect monies from group members and ensure no last minute stress.

  • First payment (deposit due 10 days after reservation);
  • Final Payment (30 days prior to arrival);

Note – if booked with in 30 days – full balance is required with reservation.

Final Trip Preparations

Before you head to ACE Adventure Resort, do one final check to make sure everything is ready.

Confirm your reservation; Collect all waivers and make sure they are signed; Confirm travel plans (maps / directions / contacts / schedule / check-in / arriving times);

Have a great time!


Those who serve or are on a budget

  • Military,
  • Firefighters,
  • Police,
  • College Student,
  • Government Public Servant
10% Discount Program

From rewarding those that serve us to helping meet the budgets of college students who are hard at work becoming the future of our country, ACE strives to provide getaways at reasonable prices for these individuals deserving of a great vacation!

ACE Adventure Resort’s 1,500-acre private retreat is an oasis in the mountains of “Wild and Wonderful” West Virginia, offering 2 and 3-day getaways at a reasonable price and close to home.

Discount available on: Eligible activities (excluding horseback riding)

More Friends, More Fun

group-planners2 The Bring More, Save More Special Discount

We have a DEAL to encourage camaraderie – the more friends you can pack into the car to make the trek to West Virginia, the more everyone will save. What can we say? We’re suckers for a good time!
  • 10-24 Friends: Save $5 per person
  • 25-39 Friends: Save $10 per person
  • 40+ Friends: Save $15 per person
    (excluding horseback riding & bridge catwalk)

Non Profit Specials and Deals

Boy Scouts, Girl Scouts, Churches, Schools and Organizations are a large part of what we do here at ACE! Give us a call to receive special Non-Profit pricing.



Need more forms for your group? Download any of the following by clicking on the links below:

ACE Info Package - Find out all things ACE. How to get here, what to bring, you name it, this download has it.

Adventure Planner Worksheet - Make planning your group trip easy.

Adventure Planner Roster - Here's a great sign-up sheet so you know who is coming on your trip.

General ACE Waiver - All group members who are under 18 years old will need a parent or guardian's signature. Make sure you arrive at ACE with minors' forms completely filled out).

Horseback Waiver - ACE Adventure Resort has a horseback tour specific form. If you are traveling with any minors that will need parent or guardian signatures, make sure they get this form.

ACE Lake - ACE Adventure Resort has an incredible lake waterpark located in the heart of our Resort Complex. Make sure any minors traveling without a parent or guardian also brings a Lake Waiver so they can enjoy activities like the Blob!

Games for the Road - We know that packing a bunch of peole together in the car can be a [mildly] stressful affair. Download our Road Games and make your journey to ACE just as special and memorable as the time you spend doing our adventure activities.

Chat with us for info about ACE's adventure vacations

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